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Procedures for Requests for Excused Absences

Procedures for Requests for Excused Absences

Procedures for Requests for Excused Absences Prior to the Examination Date

1. A request by a student for an excused absence from a final examination as scheduled must be presented to the Office of Student Affairs. Requests must be in writing and signed by the student, and must be made prior to the time the examination is to begin, unless emergency or compelling circumstances make prior notice impossible. In the latter event, the request must be submitted as soon as is reasonably possible.

2. Where possible, the Office of Student Affairs will notify the student in writing and prior to the examination date as to the decision on the student’s request.

3. The Office of Student Affairs will maintain records of students who have been excused from examinations each semester. The Office of Student Affairs, in determining whether a compelling justification has been demonstrated, may take into consideration whether a student has been excused from examinations in previous semesters.

Procedures for Requests for Excused Absences on the Examination Date

1. A request by a student on the examination date for a n excused absence from a final examination that same day must be presented to the Office of Academic Records. Requests must be made in person or by telephone by the student, and must be made as soon as possible, unless emergency or compelling circumstances make prior notice impossible. In the latter event, the request must be submitted as soon as is reasonably possible.

2. The designated representative of the Office of Academic Records will submit the request to the Office of Student Affairs, which will follow up with the student. In order for a request to be considered, the student must provide legitimate medical or legal documentation as described above to support the request.

3. Upon receipt and pursuant review of the request, the Office of Student Affairs will notify the student in writing as to the decision on the student’s request. If the request is approved, the student will be notified of the date of the makeup examination in writing by the Office of Academic Records.